Quick Start Guide

Get up and running with SwimMeet Pro in just a few minutes.

Create or Join a Team

First time users must complete onboarding

When you first sign in, you'll be prompted to either create a new team or join an existing one:

Create a Team: Start from scratch as a Head Coach with full permissions

Join a Team: Use an invite code from your coach to join an existing team

Add Your Swimmers

Build your team roster

Navigate to the Roster page to add swimmers to your team:

Enter swimmer details: name, birthdate, gender

Add optional info: USA Swimming ID, contact details

Manage active/inactive status for roster changes

Create Your First Meet

Set up a swim meet

Go to Meets and create a new meet with these details:

Basic Info: Name, location, date range

Meet Type: Dual, Triangular, Invitational, Championship, or Time Trial

Course Type: SCY (Short Course Yards), SCM (Short Course Meters), or LCM (Long Course Meters)

Teams: Add opponent teams (bulk import SDIF files for instant roster setup)

Add Events

Define the meet schedule

Create the events for your meet:

Set event number, distance, stroke, and gender

Choose individual or relay events

Drag and drop to reorder events

Add Entries

Enter swimmers into events

Assign swimmers to compete in events:

Click on any event to add entries

Select swimmers and enter seed times

For relays, create relay teams first

Generate Heats

Create the meet order

Once all entries are added, generate heats:

System automatically seeds swimmers by time

Review and adjust lane assignments

Export heat sheets as PDF

Run the Meet

Record times and results

During the meet, record results:

Enter times manually or use live timing integration

Mark DQs, scratches, and exhibition swims

View real-time standings and results

Now that you know the basics, dive deeper into specific features: