Team Management
Organize and manage your swim team with role-based access control.
Overview
Teams are the foundation of SwimMeet Pro. Each team has its own roster of swimmers, meets, and staff members with defined roles and permissions.
Creating a Team
When you first sign up for SwimMeet Pro, you'll be prompted to create or join a team:
Create Your Team
Start from scratch as the team owner
Required Information:
- Team Name
Optional Information:
- Team Description
- Team Logo/Image
- Billing Email
Automatic Role Assignment
When you create a team, you automatically become the Head Coach with full permissions.
Joining a Team
If you're not creating a team, you can join an existing one using an invite code:
Join with Invite Code
Connect with an existing team
How to Join:
- Get an invite code from your team's Head Coach or Coach
- Enter the invite code during onboarding
- You'll be added to the team with the assigned role
Invite Codes
Each team has a unique invite code that can be shared with new members. Head Coach and Coach roles can access the invite code from the team settings.
Managing Team Members
Team admins can invite new members and manage existing ones:
Inviting Members
Coach and Head Coach can invite new members:
- Navigate to Admin → Team Members
- Click "Invite Member"
- Enter email and select role
- Send invitation
Viewing Members
All team members can view the team roster:
- See all team members and their roles
- View contact information
- Check member status
Team Settings
Configure your team's information and preferences:
Available Settings
Basic Information
- Team Name
- Team Description
- Team Logo/Image
Contact & Billing
- Billing Email
- Team Status (Active/Inactive)
Access Control
- View and regenerate invite code
- Manage member roles (Head Coach only)
Permission Required
Only Head Coach can modify team settings. Coach and Meet Manager roles have read-only access.
Best Practices
- ✓Keep your invite code secure and only share with trusted team members
- ✓Assign appropriate roles based on responsibilities (see Roles & Permissions)
- ✓Keep team information up to date, especially contact details
- ✓Review team members periodically and remove inactive members
- ✓Use descriptive team names to easily identify your organization